Last Modified: January 1, 2016

Privacy Policy

Your privacy is important to us, and maintaining your trust and confidence is one of our highest priorities. We believe that you should know how information is used and collected, and we appreciate that you trust us to do so carefully and sensibly. This Privacy Policy sets forth our current privacy practices and explains the information we collect when you interact with our website (the “Site”). We hope that by taking a few minutes to read this Privacy Policy, you will have a better understanding of what we do with the information you provide to us, and how we keep it private and secure. You acknowledge that by entering and accessing the Site that you understand and accept this Privacy Policy, and that you freely consent to the privacy practices described in this Privacy Policy.

1. Privacy Policy Changes

Due to the Internet’s rapidly evolving nature and the fact that laws change, we may change this Privacy Policy from time to time, as needed. We reserve the right, in our sole discretion and with reasonable notice, to revise, update, or otherwise modify this Privacy Policy. Your continued use of the Site will constitute your acceptance of any changes to this Privacy Policy. We will post the most current version of this Privacy Policy on the Site. This will enable you to always be aware of what personally identifiable information we may collect, and how we may use that information. We encourage you to review this Privacy Policy regularly for any changes.

2. Collected Information and Use of Collected Information

Certain areas of the Site require that you register for access. Registered users need a user ID and password. Before you receive a vendorregistry.com user ID and password, we require that you provide certain information. We will not collect or use that information for purposes other than the Site’s purpose, unless we obtain your prior consent. We reserve the right to add additional features or services that require that you register for access. Collected information will be used according to the terms of this Privacy Policy and our Terms of Service. We ask that you also review the Terms of Service so that you have a complete understanding of all of our policies and procedures.

Please be aware that our Services involve collecting your business information and delivering it to our customers. We also use the information collected through the Site to improve the Site, our Services, and our ability to more effectively respond to your customer service requests and support needs. This information also is used to send you email notifications about updates to the Site, system updates, and system notifications. Proprietary and confidential information provided by you will not be shared with any third party (other than our mutual customers) without your consent or per your request.

We review our data collection, storage, and processing practices to ensure that we only collect, store, and process the information needed to provide or improve our Site and Services. We take all steps to ensure that the information we process is accurate, complete, and current. But, we depend on you to update or correct your information whenever necessary. If you fail to provide or update certain information, you may lose some functionality with the Site or our Services.

2.1 User Provided Information

The Site collects user provided information when you register for one of our Services. During registration, we may ask you for your name, company’s name, federal tax identification number, business profile, address, phone number, email address, diversity information, business license information, insurance policy information, and financial information. We encrypt select sensitive information, such as federal tax identification numbers. Beyond registering, we may ask you for the same, or more, information when you edit your user provided information, make a purchase through the Site, contact us about an issue, or in other instances not described in this Privacy Policy. Each new, additional or upgraded Service that you register for may have a separate information collection policy, and its use is governed by the Terms of Service for that Service. You may edit your profile at any time by logging into the Site using your user ID and password. After successful login, you are able to update, correct, or delete your business information with exception of email address and federal tax identification number that the Site uses to uniquely identify you and your company.

2.2 Collected Information

2.2.1 Cookies 

We may use cookies to personalize or enhance your user experience. A cookie is a small text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. For example, if you personalize a web page, or navigate within the Site, a cookie helps the Site to recall your specific information on subsequent visits. Therefore, this simplifies the process of delivering relevant content and eases Site navigation by providing and saving your preferences and login information.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser preferences to decline cookies. If you reject cookies, you may disable some of the functionality of the Site. Cookies can be removed from your hard drive. Please check with your browser provider for more information on removing cookies.

2.2.2 Log File Format Information

Each computer that connects to the Internet is assigned a unique IP address for identification purposes. This Site uses an extended log file format to capture that IP address, along with the date and time of your visit, any referral address, and the Internet browser you are using. We do not collect your email address, or other personal or financial information not included in this Privacy Policy when you use the Site, unless you provide that information. We may collect information about the services that you use and how you use them, like when you visit a site that uses our advertising services or you view and interact with our ads and content.

2.3 User ID and Passwords

Use of this Site requires a user ID and password. You agree to maintain the confidentiality of your password and are solely responsible for all activities associated with its use, whether authorized or unauthorized. You shall not share or otherwise make available your account password with other persons. We will never ask you for your password in an unsolicited correspondence or phone call. You should always sign out of your account and close all browser windows when you have finished using the Site. This is to ensure that others cannot access your account on the Site.

2.4 Payment Transactions

At times we must transmit or request credit card and other financial information to complete a purchase transaction or verify your identity. Your credit card information is not stored in our database. To comply with all applicable financial and information privacy and security laws, we utilize the industry standard 256-bit secure socket layer (SSL) encryption. We use this encryption whenever user financial information is involved. Utilizing NSA and military-approved encryption techniques, this system utilizes strong authentication and authorization controls. We also require all customers and partners to comply with our encryption procedures.

2.5 Customer Service

We reserve the right to collect the information mentioned in this section to improve our customer service. Customer service includes helping you with problems you may encounter with the Site or our Services, as well as improving the Site or our Services to prevent those problems. If you contact the Company we may keep a record of that correspondence. The Company also occasionally asks users to complete surveys that we use for research purposes. As part of our customer service, we may use your contact information to notify you about updates to the Site, this Privacy Policy, the Terms or Service, or any other event that could affect your use and enjoyment of the Site and our Services.

2.6 Promotional Offers

We may send you promotional information on occasion. When we do this, we do not provide any information to the offering party. If you wish to take advantage of such a promotion, you may be asked to provide information to the offering party. You provide that information at your own risk. You may opt out from receiving these promotional offers by following the instructions included in any promotional offer we send.

2.7 Statistical Reports

We may use the collected information to generate statistical and aggregate reports for internal use. These reports may be shown to affiliates, subsidiaries, licensees, successors, partners, and advertisers. These reports will not contain any personally identifiable information.

2.8 Site Purpose

We reserve the right to collect the information mentioned in this section to ensure that the Site is used for its intended purpose. Proprietary and confidential information will not be shared with any third-party while the Site is used for its intended purpose, except where otherwise mentioned in this Privacy Policy.

2.9 Data Storage

We may have users all over the world. We may also have servers all over the world. Your information may be used, stored, processed, or destroyed outside of the country where you entered, or we collected, that information.

3. Third-Party Access

3.1 Extent

Information provided by the User will not be shared with any third-party, other than our mutual customers (such as purchasing agents), except in special cases or where enumerated below. We may disclose, or give access to, your information to an appropriate third-party when we believe in good faith that the laws, administrative needs, or other situations not described herein, require third-party access to ensure that we adhere to the law, and that we otherwise properly maintain, service, and improve our products and services. If a mutual customer has access to your personal information, that mutual customer will be required to maintain adequate security procedures to protect the information from unauthorized access, use, destruction, disclosure, or modification.

We may employ other companies to perform functions on our behalf, including sending mail, removing redundant information, analyzing data, and providing market consultations. These other companies would have limited access to personal information needed to perform their specific function. We make sure that these companies use this information only for their specific function.

3.2 Disclaimer

This Site contains links to other sites. Merchants and other third parties linked to the Site may have separate privacy and data collection practices. We accept no responsibility and have no liability for the independent policies of such third-party sites, including any privacy policies. References on this Site to any names, marks, products, or services of third parties or links to third-party websites are provided solely as a convenience to you, or as a source of revenue to us, and do not in any way constitute or imply that we endorse, sponsor, or recommend the third-party and its information, product, or service. We are not responsible for the content or accuracy of material on third-party websites, and therefore we disclaim all responsibility for the content of such third-party websites. If you decide to link to any such third-party website, you do so entirely at your own risk. It is your responsibility to determine when you have left our Site.

4. Warranties and Liabilities

We cannot ensure or warrant the full security of any information mentioned in this Privacy Policy.

We will disclose any breach of the security of the system to those who require such disclosure under consumer protection laws. Any disclosure shall be made in the most expedient time possible and without unreasonable delay, consistent with the legitimate needs of law enforcement. We may delay a notice if a law enforcement agency determines that the notice would impede a criminal investigation.

All provisions governing warranties and liabilities within the Terms of Service are incorporated herein by reference and shall be the same warranties and liabilities for this Privacy Policy, notwithstanding anything herein to the contrary.

5. Compliance with the Children’s Online Privacy Protection Act

5.1 Limitation to Use

No person under the age of thirteen (13) years old may use or have access to the Site or our Services without verifiable parental consent consistent with the requirements of the Children’s Online Privacy Protection Act of 1998 (“COPPA”). By agreeing with this Privacy Policy and the Terms of Service, you are explicitly representing that you are at least thirteen (13) years of age or older, and that if you are not at least thirteen (13) years of age or older, that you will cease to use or access this website immediately, unless you provide us with verifiable parental consent.

5.2 Verifiable Parental Consent

This means any reasonable effort (taking into consideration available technology), including a request for authorization for future collection, use, and disclosure described in the notice, to ensure that a parent of a child receives notice of the operator’s personal information collection, use, and disclosure practices, and authorizes the collection, use, and disclosure, as applicable, of personal information and the subsequent use of that information before that information is collected from that child.

5.3 Verification Methods

Notwithstanding anything herein to the contrary, if required, we reserve the right to request the following non-exclusive list of verifying information for parental consent to protect against inadvertent disclosures to a child: a signed and written approval sent through the postal mail to our mailing address, a credit card number, a telephone call to a toll-free number with a trained professional, an email with a digital signature, or an email with a password or personal identification number.

5.4 Compliance with Provisions Not Otherwise Stated

We shall take all efforts to comply with the provisions of COPPA not otherwise stated in this Privacy Policy or the Terms of Service.

6. Contact

If you have any questions about this Privacy Policy, please feel free to contact us at one of the following:

Email:

privacy@vendorregistry.com

Mail:

Vendor Registry, Inc.

ATTN: Privacy Policy

P.O. Box 31156

Knoxville, TN 37930

I HAVE READ AND UNDERSTAND THIS POLICY, AND BY USING THE SITE OR THE SERVICES, I AGREE TO BE BOUND BY ALL OF THE TERMS AND CONDITIONS MENTIONED IN THIS PRIVACY POLICY AND THE TERMS OF SERVICE.